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Family life can get hectic, especially when there is a constant deluge of events and activities that must be planned and carefully orchestrated. You've seen the cliché whiteboard hanging on a kitchen wall in just about every family sitcom in the modern era. In the digital age, however, it's best if those calendars can be accessed by the entire family from anywhere.
If you're a Mac family, you're in luck because sharing those calendars is easy within Apple's Calendar app. Once you've shared a calendar with your family members, they can view it from their Macs, iPhones, and iPads. You can also share calendars so that only certain members of the family (say, your significant other) can edit them. You might want the kids or roommates to have read-only access to a specific calendar.
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Which brings up another point -- you can share multiple calendars with different people and set different privileges for each one. Fancy. You might think this process is challenging, but it's not. In seconds, you can have these calendars shared, and once the invitees accept the invitation, they're set.
A word of caution
In light of certain sharing disasters reported in the news, as with anything you share with others, make sure to carefully understand what you're sharing and with whom you're sharing it. You don't want to share a family calendar with the wrong person or give the wrong person admin rights to a calendar they shouldn't be able to edit.
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In other words, be careful with this. Information in the wrong hands can be damaging.
How to share your Apple Calendar
What you'll need: To share calendars, you'll need an Apple device and someone to share the calendar with. You'll also need iCloud enabled on your device (as that is how calendars are shared in the Apple ecosystem). Keep in mind that although the recipient doesn't have to have an iCloud email address, they do have to have an iCloud account. That's it. Let's share. I'm going to demonstrate this on a MacBook Pro running macOS version 15.3.1.
The first thing to do is open Apple Calendar. If you're using macOS, click the Launchpad icon in the dock, search for Calendar, and click the correct icon. You might also find a calendar icon in your dock. If so, click that.
On the left sidebar, you'll see a list of the calendars you've added. If you don't see that list, click View > Show Calendar List. Find the calendar you want to share. If you haven't created a calendar to share, click File > New Calendar > iCloud.
Click in the "Shared with" section, and a new field will appear where you can type the name or email address of the person to be added. If that person is in your Contacts app, their name will appear. Hit Enter to accept.
I would avoid sharing any calendar that could contain sensitive information (such as the whereabouts of family members) with the public.
Once you've added the user, hover your cursor over their name and then click the drop-down that appears. From the resulting pop-up, you can change their rights from View & Edit (the default) to View Only.
If the recipient doesn't receive their invite, you can come back here and invite them again.
The recipient will receive an email with a link that will allow them to add the calendar to their Apple Calendar app. Once that's done, they'll have access to the calendar.
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You can also share as a Public Calendar. If this is a calendar that should only be viewed by specific people, do not make it a public calendar (as anyone would be able to view it in read-only mode).
And that's all there is to sharing an Apple Calendar with your family. Use this wisely, and it will serve you well.
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